Regardless of the size of your organization, every project requires a thought-out process to insure success and to achieve success, establishing a PMO is essential and a industry best practice.
Successful PMO's are known for their ability to improve project success rate, shorten project cycle time, reduce project cost and keep senior management informed. Whether you need assistance with PMO startup, extension of PMO services, establishment of a Project Management Methodology, PM training for the organization or assessment of PM Maturity, retain the services of a qualified consulting firm that can provide you with the knowledge and experience required to get the job done. Below are just some of the ways these types of services can assist you in bringing your organization to the next level.
The PMO can be one of the most important investments that your organization will ever make. A properly defined and managed PMO can ensure proper project definition, instill a dynamic project management practice, energize project teams and generally take steps to make project success the norm. To get there you need strong management support, buy-in from stakeholders, and acceptance of a more formal approach to management of projects.
Define your PMO Mission and Goals
Design the PMO to fit the objectives of your stakeholders
Write a PMO Charter that serves as a mandate for the PMO
Define and implement new PMO services
Choose new PM tools
Complete PMO Setup
Train project managers and teams
Get your PMO off to a Strong Start
PMO startup is only the first step. Once your PMO is in operation you will probably find that there is additional work to do. If your PMO is highly successful you may be called upon to provide additional function or extend its reach to other parts of the organization. If your PMO is having difficulties you may need a mid-course correction.
Assess where you are with respect to current goals
Create a road map for PMO optimization
Reach well defined objectives, such as:
Gain stakeholder buy-in to new processes
Implement formal Project Management
Refine the Project Portfolio Management process
Establish meaningful project oversight
Choose and implement new PM tools
Provide advanced project management training
Deliver accurate and timely project status to management
Managing Organizational Change
Your PMO may be the vanguard for the introduction of powerful change in your organization. Are your stakeholders ready for this? Are you? All too often, PMO staff discover that they have been placed in the "Change Agent" role, for which they and their stakeholders are totally unprepared. Stakeholder resistance to change is one of the leading causes of PMO failure. It doesn't have to be this way!
You can obtain all of the mentoring and tools you need to achieve Organizational Adoption of required change through our unique services. We provide targeted Change Management training to PMO staff and the management team, demonstrate how to get buy-in from stakeholders, and coach the PMO on how to make the changes happen. The objectives are:
Management has set achievable goals.
Managers understand the importance of their role in bringing about change.
PMO staff have the skills they need to work with stakeholders.
Stakeholders understand what is happening and what is expected of them.
Change is introduced at many levels such as business process, role definition, standard operating procedures and performance reviews.
Management moves the organizational culture to fully supports the new way of conducting internal business
Project Portfolio Management (PPM) is that set of processes that ties project execution to achievement of business strategy. It determines how you choose and fund your projects and is a primary determinant of how much Business Value you receive for each project dollar. Efforts made to improve the implementation of PPM can result in the following:
The right projects are funded at the right time
Projects have the resources and support they need to be successful
The entire portfolio remains aligned with your organization's Strategic Goals
Executive Management has the information necessary to make effective decisions
The project portfolio is a Business Value machine that creates the ROI you need
However, PPM is complex and any effort to improve it should be done in a systematic and careful manner. PPM optimization includes both the introduction of new business processes and governance structures and Organizational Adoption of the changes.
Establish goals for PPM in your organization
Define elements of the PPM Optimization Program
Define the portfolio
Define a new PPM process that builds on existing procedures
Train Executive staff in their role in PPM and its improvement
Train PMO staff in the definition and implementation of new process
Work with PMO staff, executive team and other stakeholders to obtain Organizational Adoption of the new PPM process
Introduce new project identification, evaluation, selection and prioritization workflow and tools
Assist with revised Project Budgeting
Introduce improved project oversight procedures
Assist in configuration of a Portfolio Management software tool
Perform a Portfolio Management Maturity Assessment